Workplace management in Ghent, ready for every employee
Your people work in the city centre, at home, on the train to Brussels or at a client's. We make sure their laptop, their phone and Microsoft 365 work properly wherever they are. So everyone can focus on their own work.
In a city with a university, several colleges and a lively job market, people come and go regularly. Graduates, interns and experienced professionals switching jobs: every new colleague deserves a smooth start. Infodatek Group manages the workplaces of SMEs in Ghent and the surrounding area. We set up laptops, manage accounts and licences in Microsoft 365, roll out software, keep phones and tablets secure and help your staff through the service desk. Nobody has to do IT on the side any more, and you know where you stand.
Laptop, account and software ready on the first working day
Microsoft 365 set up properly, with licences that add up
Phones and tablets managed, with work and personal use neatly separated
A service desk your staff can contact directly with their questions
What you get
Who it is for
SMEs and teams in the city, from a small agency to a few hundred employees
Workplaces
Laptops, PCs, phones, tablets and Microsoft 365
Costs
A fixed price per employee is possible through Digital Care
Onboarding
New colleagues in Ghent up and running from day one
Anyone recruiting in Ghent will find plenty of young talent: graduates from the university and colleges, student workers and interns. That is great, and it also means someone regularly starts or leaves. Each time, a laptop needs to be ready, an account created and the right access arranged.
We make that a standard procedure. Let us know who is joining, in what role and on which date. We provide a configured laptop, an account with the right permissions and the software that belongs to that role. When someone leaves, we close their access, keep what needs to be kept and prepare the device for the next colleague.
Hybrid working
Work wherever suits you, from the Graslei to your kitchen table
Many people in Ghent cycle to an office in the largely car-free centre, work from home a few days a week and take the train from Sint-Pieters for meetings. That means the workplace should feel identical everywhere: the same files, the same apps and a secure way to sign in.
We manage laptops so they receive security and updates directly over the internet, wherever they are. Documents live in OneDrive and SharePoint, and in Teams you work on them at the same time as your colleagues. With multi-factor authentication and well-managed devices your environment stays protected, without your staff noticing much of it.
Mobile
Phones, tablets and laptops under one management
An installer out on the road, a sales rep visiting clients, a shop assistant with a tablet: those devices are part of the workplace too. We manage them centrally. Business apps and data sit in a protected area, separate from photos and personal apps. If a device goes missing, we wipe the business data remotely.
We also keep a proactive eye on laptops and PCs. We see when a disk is filling up or an update gets stuck, and often fix it before anyone notices. We push out software centrally, to one person or the entire team.
Service desk and approach
A service desk that knows your people
When your staff have a question, they can go straight to our service desk. The people there know your environment, because everything about your workplaces is documented. A forgotten password, a printer being awkward, a new app: it gets sorted without the business owner or a colleague having to fix it.
One fixed contact for you as business owner or office manager
Documentation of all workplaces, devices and licences
Microsoft 365 training for your team, if you want it
Periodic strategy talks about where your workplaces are heading
Specialists in management, Cybersecurity, cloud and AI behind the scenes
Who it is for
Workplaces for Ghent teams in every sector
From a design agency in the city centre to an installation company on the edge of town: every sector works in its own way.
Creative and digital agencies
Designers, communications agencies and software teams rely on heavy-duty laptops and lots of specialist software. We keep those machines quick and current, sort out licences and get new project members going straight away, even for a short assignment.
Non-profits and social organisations
Non-profit organisations often work with volunteers, changing teams and several locations. We give everyone the right access, no more and no less, and set up Microsoft 365 so the office and the field work together smoothly.
Technical service providers
Installers and maintenance companies have people on the road with a phone or tablet for job sheets and planning. We manage those devices centrally, so the data is secure, the apps stay up to date and a new device is quickly ready for use.
Offices and professional services
Accountants, lawyers and consultants work hybrid and with confidential information. Their laptops are managed and secured, Microsoft 365 is tailored to how they collaborate, and their specialist software runs just as well at home as in the office.
Service area
Workplace management in Ghent and the neighbouring municipalities
We work for teams in the city centre, around Sint-Pieters station and in the offices along the R4 and the E40. Neighbouring municipalities count too, from Sint-Martens-Latem and De Pinte on the south side to Lochristi and Destelbergen in the east.
Our head office is in Terneuzen, at the other end of the canal. Day-to-day support runs remotely, through the service desk. For an introduction, rolling out new laptops or a training session, we come on site. Because the ports of Ghent and Terneuzen are both part of North Sea Port, the city feels like a familiar neighbour to us.
Where we work
Sint-Denijs-Westrem
Mariakerke
Ledeberg
Destelbergen
Lochristi
De Pinte
Sint-Martens-Latem
Frequently asked questions
Frequently asked questions about workplace management in Ghent
A new colleague starts on Monday. What do you need from us?
Really just the basics: the name, the role, the start date and any special requests. Based on the role, we know which software and access are needed. We arrange the account, the licences and a laptop that is ready to go. The sooner you let us know, the calmer the start, but we can help at short notice too.
Can staff use their own phone for work?
Yes. We then place the business apps and data in a protected area of the phone. Personal photos, messages and apps remain the employee's own, and we do not look at them. If someone leaves, we remove only the business part. Prefer a company phone? Then we manage it fully, from settings to updates.
How does working from home stay secure?
By managing the laptop itself properly, instead of only securing the office. A managed laptop stays protected and up to date, even after weeks away from the office. Signing in uses multi-factor authentication, and files are stored in Microsoft 365 rather than on a loose drive. That way an employee in Mariakerke works just as securely as at a desk in the city centre.
Your head office is in Terneuzen. Do you also come to Ghent?
Yes, when needed. We solve most questions remotely, because that is fastest for your staff. For the introduction, a larger laptop rollout, Microsoft 365 training or the strategy meeting, we come on site. Via the canal and the border crossing at Zelzate, the city is close by for us.
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